Beginning August 1, 2020, all employees will have access to the campus without making appointments through the Department of Public Safety. However, please be advised that employees should only come to campus for work that cannot be completed remotely. Those employees who are able to telework must continue to do so. Daily wellness checks will continue to be required for all faculty/staff prior to coming to campus.
All individuals must follow safe campus requirements to include but not limited to wearing masks, hand hygiene, physical distancing (maintaining a distance of at least six feet from others), wellness checks/health symptom monitoring, and must participate in contact tracing, quarantining, and isolating as may be required by public health authorities.
Daily Wellness Check
Prior to entering any COTC campus, all faculty and staff must perform a daily wellness check.
Directions for all COTC-paid employees:
Take your temperature at home prior to coming to campus.
Employees unable to check their temperatures at home should contact the Department of Public Safety at 740.366.9237 or email@example.com.
You may come to campus only if you can confirm:
- No fever of 100.4°F or higher,
- No cough,
- No shortness of breath or difficulty breathing,
- No chills,
- No muscle pain/body aches,
- No sore throat,
- No new loss of taste or smell , and
- No exposure to someone with a confirmed or suspected case of COVID-19.
Exposure means: A household member, or any close contact (within six feet and for greater than 15 minutes) with an individual with confirmed or suspected COVID-19. The timeframe for contact includes the 48 hours before the individual became symptomatic.
If you can confirm the above, then email or otherwise document with your supervisor that you have completed the wellness check and will be entering campus.
If you cannot confirm the above, then:
- Do not enter campus.
- Do follow usual call-off procedures.
- Do contact your primary care provider or call the Licking County Health Department at 740-349-6535 for guidance.
Directions for supervisors:
Confirm each day that employees completed their wellness check before they entered campus.
For COTC-paid employees, keep a record that employees reporting to the campus confirmed they completed their wellness check each day. Do not ask for or record the actual temperatures or other data, just record that they checked before the start of their shift or otherwise entering campus with authorization.
If you receive a report, confirmed or unconfirmed, that a member of your team has been exposed to or has contracted coronavirus/COVID-19 contact John Ralston, 740-366-9360 or firstname.lastname@example.org
Ohio State Newark-paid employees:
Visit the Safe and Healthy Buckeyes daily health check site for instructions on recording their daily health, check in the Ohio State mobile app or compass.osu.edu.
Personal On-Campus Protocols
Unless exempted by Human Resources, Office of Student Life Disability Services or guidelines issued by the Ohio Department of Health, individuals are required to wear face masks covering nose and mouth on COTC’s campuses. Masks are required to be worn in all indoor settings on our campuses unless you are alone in the privacy of your room/office. Masks must also now be worn outdoors in settings on campus, even when individuals can maintain appropriate physical distancing. Indoors or outdoors, exceptions are made for those dining, participating in strenuous exercise or taking part in performance-based classes as long as physical distancing can be maintained. Additionally, there is an exception for college staff working outdoors for long periods of time who are able to maintain appropriate physical distancing and have a mask available if needed.
Do Not Share Personal Health Information
If you learn of a possible case, do not share the person’s health information with colleagues. This is a violation of their privacy, and this information is protected by HIPAA and other laws. We must rely on regional public health officials to continue to investigate cases and trace potential contacts.
Autumn Semester Staffing
Offices that are primarily student facing are expected to have a minimal on-campus presence during the autumn semester. These offices should be staffed during regular working hours with at least one staff member to provide assistance to those students with needs requiring in-person services. Those employees may return to campus the week of August 17. All other offices will continue to work remotely throughout the autumn semester. Coming back to campus because you want to is an unacceptable reason to return to campus if you can do your work from home.
On-Campus Groups and Meeting Protocols
Convening in groups increases the risk of viral transmission. Therefore, during time on campus, employees are encouraged to communicate with colleagues and supervisors as needed by email, instant message, telephone or other available technology, rather than face-to-face. Employees can also use a range of available collaboration tools (e.g., Zoom, Skype, Microsoft Teams, conference calls, etc.)
Departmental meetings should be conducted by virtual means (such as Zoom) whenever possible. If the meeting must be conducted in person, the participants will be limited to 10 or fewer and all must maintain appropriate physical distancing requirements and wear a face mask.
In an office setting, no more than one person should be in the room unless the required six feet of distancing can be consistently maintained.